Updated Procedure to Processing of Student Cash Awards

Processing of Student Cash Awards

All student cash (check) award payments will now be handled in one of two ways:

1. If the student is an employee of the University, the student will be paid through Payroll and will receive a W-2 form at the end of the calendar year
2.  If the student is not an employee, the student will be paid through Accounts Payable and will receive a 1099-Misc form at the end of the calendar year

For this second category (non-employee student award payments) and for those cases when you are unsure whether the student is an employee, the student must be created as a supplier within Workday. The requesting party must have the supplier (student) provide the following documentation to be submitted along with the Supplier Request:

• W-9 (signed and dated); 
• Independent contractor form (all required information provided; signed and dated)

Students who are determined by HR not to be independent contractors based on the information provided will not be set up as suppliers, and will need to be paid their award through Payroll.