Year-End Cutoff Dates For Purchasing and Accounts Payable

As our fiscal year end is approaching, please review the dates below so we can properly prepare for the wrap up of fiscal year 2019 expenditures.

Purchase Requisitions:

All new purchase requisitions for equipment & regular orders to be charged against 2019 budgets must be initiated and approved by managers by Friday, June 14, 2019. 

Only purchases for goods and services physically received prior to the close of business on June 30, 2019 can be charged to the current fiscal year.  Items received on or after July 1, 2019 will be charged to next year’s budget.

As part of the year end processing, all open purchase orders with a remaining balance of less than $500.00 will be closed by the Purchasing Department on June 30^th.

Year End Accrual:

For items received by the end of June, we will accrue the expense to your Org for 2019 even if the invoice is received in July.  Only receipts for items greater than $500.00 in value will be accrued.

Purchasing Card Transactions:

All P-Card charges must be verified and fully approved by close of business Thursday, June 27^th in order to be charged to the current fiscal year.  Any charges verified and approved after that date will get charged to FY20.

Expense Reports & Check Requests:

All Requests for Checks and Expense Reports to be charged to the current fiscal year must be submitted to the Accounts Payable Department by Friday, June 21, 2019.

If you have any questions please contact me, or for any department specific issues contact:

Accounts Payable: Bob Messert (Ext 2161), Purchasing: Peter Perez (Ext 2205), Accounting: Kristine Warhola (Ext 2408).

For more information, contact Ray Ledan / Ext 2618 / rledan@fairfield.edu